Scope

This procedure covers all formal documentation for The DESARA Group where revision control is utilized.

Document Approval Requirements:

The general guidelines are documents covering corporate policy require approval per the Shareholders’ agreement. Documents covering the day to day operations including business policy can be approved by the President. (Only one approval required).

In general, any policy or procedure that is controversial shared will be shared with appropriate associates, and/or employees for the purpose of obtaining comments. The final decision on document content shall be made by the President.

Scrub Activities

The Document Control Manager may modify documents to improve format, fix spelling errors, add revision changes, etc. No change in content or intent will occur. The "number / issue"” will be modified with a number after the revision number (i.e. 014-A1). Only the Document Control Manager’s approval is required.

Approval Record Control

Approval records shall be maintained. Only the latest revision approval records need to be retained. (In other words, once issue B is approved completely and document issued, issue A records are no longer required).

Issue Details

The issue of a document or procedure is alphabetic and starts with "A".

Document Review(s)

Depending upon the business requirements, including timing, a document review or solicitation for feedback should generally be done. The originator or Document Control Manager shall take inputs and review comments. Some comments will be accepted, rejected, or accepted with modification. In the event of a disagreement, the President shall have the final decision.

Record Retention

Per the "Approval Record Control" guidance, the approval records shall be maintained for three years. (i.e. the latest version of document for three years if no revisions were made).

Printed Copies Are Uncontrolled

Any printed copy are considered uncontrolled. At this time, the master controlled copy resides on the Document Control Manager’s computer. Soft copies have been distributed to the appropriate people.

Notification of New or Revised Documents

The Document Control Manager shall determine the distribution list, and email a document release notification.

Soft Copy Document Storage

In the future, The DESARA Group will have a common server. Soft copies of all files will be appropriately placed.

Document Control and Approval Procedure 014-A | May 5, 2009